Medical Student Elective Rotations
Trainee Leave Policy
Since each Graduate Trainee must meet certain education requirements
as defined by the program, ACGME and/or by the applicable American
Board of Medical Specialties, the Graduate Trainee may be required
by his/her Chief(s) or training program director to make up missed
time upon returning from any leave prior to advancing to the next
level of training and/or prior to completion of the training program.
In such cases restoration of the Graduate Trainee’s previous
position beyond the term of the original appointment and provision
of salary during the “make up” period are at the discretion
of the Chief(s); the Hospital is not required to extend the period
of training to accommodate this.
Whenever the need for leave is foreseeable, the Graduate Trainee
will make a reasonable effort to schedule the leave so as not to
unduly burden the program, and give notice no fewer than thirty
(30) days before the leave is to begin. If the nature of the
leave requires that the leave begin in fewer than thirty days, the
Graduate Trainee will give notice as soon as is practicable.
A Graduate Trainee should give the training program director notice
as far in advance as possible regarding planned parental leave or
family medical leave; six months (confidential) notice is requested
for planned leave after the birth of a child, in order to facilitate
Appropriate medical documentation and clearance must be provided
to the Chief upon reasonable request.
I. Vacation Time
Each Chief shall determine the amount of annual paid vacation time
to which Graduate Trainees in his/her department are entitled.
The minimum entitlement is ten (10) working days annually.
Vacation time must be used within the academic year.
II. Sick Time
A Graduate Trainee is entitled to twelve (12) paid sick days annually
upon matriculation, to be used solely for illness significant enough
to interfere with the performance of duty. Unused sick days
may accrue to a maximum of sixty (60) days, but they may not be
III. Family and Medical Leave
A Graduate Trainee may request up to twelve (12) weeks of leave
for any of the following reasons:
- Family medical leave: taken in order to care for a spouse,
child or parent with a serious health condition. (A “serious
health condition” is an illness, injury, impairment or physical
or mental condition that involves either inpatient care or continuing
treatment by a health care provider.)
- Personal medical leave: taken because of a serious health
condition that makes the individual unable to perform the functions
of his/her position.
- Parental leave: taken in the event of childbirth or placement
of a child for adoption or foster care.
IV. Additional Provisions Relating to
Family and Medical Leave
- Upon return from an approved family or medical leave of absence,
the Graduate Trainee will be restored to the position left.
- If enrolled at the time of commencement of an approved family
leave, the Hospital will maintain the Graduate Trainee’s
health and other insurance coverage at the same levels and cost
to the individual during the period of leave.
- If an intermittent or partial leave (i.e., a reduced work schedule)
is requested, the Chief and/or training program director may alter
the Graduate Trainee’s work schedule in order to accommodate
V. Personal Leave of Absence
Chiefs may on occasion, in accordance with the bylaws of the Professional
Staff, grant a leave of absence to a Graduate Trainee for any form
of extended illness or disability or for other compelling reasons
(i.e., personal leave of absence). Such leave must be requested
in writing with maximal advance notice prior to the requested leave
VI. Salary Continuance
Salary will be continued as follows:
- Family medical leave: Graduate trainees may use vacation
time, but not accrued sick time, for family medical leave.
Salary will be continued only in exceptional circumstances,
at the discretion of the Chief.
- Personal medical leave: The Graduate Trainee must use
any accrued sick time while on personal medical leave. At
the discretion of the Chief, the Graduate Trainee may use vacation
time while on personal medical leave in order to provide salary
continuance. An additional period of salary continuance
may be given at the discretion of the Chief up to a maximum of
ninety (90) days. (Long term disability insurance may apply
after that period of time.)
- Parental leave: Graduate trainees who have delivered a
child are eligible for salary continuance for a period of up to
eight weeks following childbirth, and are not required to use
any accrued sick or vacation time during the leave. Graduate
trainees requesting leave in the case of adoption or paternity
will have salary continuance at the discretion of the Chief.
For any parental leave, vacation time may be used to provide or
extend a period of paid leave up to a maximum of twelve weeks.
- Personal leaves of absence: Graduate trainees may use
vacation time, but not accrued sick time, for personal
leave. Salary will be continued only in exceptional
circumstances, at the discretion of the Chief.