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Guidelines for Interpersonal Communication

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Harvard Medical School

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Harvard School of Public Health
Ombuds Office



Guidelines for Interpersonal Communication
  1. Prepare by asking yourself:
  • Why am I choosing to do, or say, this?
  • Am I confusing my personal feelings with my objectivity?
  • Would I like to be treated this way?
  • Would I want everyone to be treated this way?
  • If this were to become public, would I be comfortable with my actions?
  1. Listen effectively. more details...
  • Avoid jumping to conclusions, making premature judgments, agreements, comparisons, or criticisms.
  • Seek the reasons behind the comments or statements of those with whom you are speaking. Ask, "Why?"
  • Remember you are hearing only one side of a story. Ask for permission if you wish to speak with others.
  • Emphasize facts. Gather objective information. Do not try to solve a problem until facts on all sides are available.
  • Early on, it is better to understand the point of view of other people than it is to agree or disagree with it.
  • Be consistent.
  1. Ask yourself: "What kind of data would make me change my mind?"
  • Ask for help from knowledgeable people. See back panel for a list of resources.
  • Familiarize yourself with the policies and procedures that apply.
  1. Be respectful.
  • Don't embarrass others, especially in public.
  • Don't misdirect your anger.
  1. Act thoughtfully and carefully — don't react.
  • You usually do not have to agree to any course of action on the spot. It may be wiser, and safer, to wait.
  • Keep a record of the conversation.
  • Behave professionally, no matter what the other person says or how you feel. Your own behavior can change the focus of the discussion and decision making from the issue at hand.

Some Places To Get Help

Ombudsperson (617) 432-4040

A professionally trained Ombudsperson is available to assist in the informal resolution of concerns or complaints of discrimination, harassment, unprofessional relationships and abuse of authority, or other conflicts between members of the HMS/HSDM, HSPH community. The Ombuds can also provide information about formal complaint processes. The role of the Ombudsperson is to provide assistance in a neutral capacity and not to act as an advocate for any individual or point of view. www.hms.harvard.edu/ombuds/

Offices of Human Resources

HMS (617) 432-2039
HSDM (617) 432-2625
HSPH (617) 432-0979
Human Resources offices at the hospitals

Offices of Faculty Affairs

HMS (617) 432-1540
HSDM (617) 432-1447
HSPH (617) 432-1069

Offices for Student Affairs

HMS (617) 432-1570
HSDM (617) 432-0569
HSPH (617) 432-1036

HMS Office for Post Doctoral Fellows

(617) 432-6735

Clerical and Technical Workers Union

(617) 661-8289

Faculty and Staff Assistance Program

(617) 495-HELP (4357)

Center for Faculty Development, BIDMC

(617) 667-2169

Office of Faculty Development, Children's

(617) 355-2922

Partners Offices for Women's Careers

BWH (617) 732-8595

MGH (617) 724-5229



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