• Use American Express on-line to make sure you are keeping on top of current charges and outstanding balances/credits. See FOA website for instructions for how to pay American Express on-line http://www.hms.harvard.edu/foa/acct_amex.htm
• We recommend logging into American Express on-line on a weekly basis, and more frequently, as we get closer to the target cutover date to GE Mastercard. In addition to paying current charges cardholders, or those who manage cards, should be making sure that there are no outstanding balances or credits. Part of managing someone's card is making sure that not only current charges are submitted for payment but you know what outstanding charges/credits make up the outstanding balance. Outstanding balances need to be paid and credit balances need to be processed by choosing the option "Create Amex Credit" and following the instructions on ABLE http://able.harvard.edu/wv/qr/wv401q/index.shtml.
• If you have used an American Express card for prepaid items (ie holding a room prior to arrival but hotel doesn't charge until you have arrived) please make sure you change the credit card number to your new Mastercard number. This is also important for updates to sites such as our Corporate Expedia website. Please be reminded that if a card holder's American Express card is charged after the Web Voucher system has been reconfigured to accept GE Mastercard payments, then they will need to pay the card personally and submit an out of pocket reimbursement.
  
  
  

12/4/02: Upgraded Financial Systems

11/9/02: ORACLE Upgrade Information, PCard Settlements System Information

10/30/02: New Guidelines for 60-day Limit on Travel and Non-travel Reimbursements

9/3/02: Travel News Flash, New Preferred Travel Agencies, Outgoing Wire Transfers

7/29/02: Telephone Rate Reductions AY03, Telecom Billing Code Changes for Sponsored Accounts, AMEX Cardholder Survey, Reminder on Journal Naming Conventions

7/12/02: Fixed Assets, AR Payroll Deduction, AR Change to Outstanding Customer Aging Summary Report

6/4/02: University-wide Business Expense Policy, Travel and Non-travel Related Policy, New Preferred Travel Agencies

5/12/02: Web Voucher Travel Authorization Process

4/25/02: HTC Fee Increase, Decommissioning of STAR Query Tool, AMEX Update, Harvard Fact Book

3/30/02: New FINDINI 2.0.5. Release Highlights, New University Policies

3/18/02: Duplicate PCard Entries

12/6/01: Web Voucher Enhancements Demo

12/4/01: Winter Recess PCard Sweep

11/14/01: Thanksgiving PCard Sweep

10/15/01: Europe Transitioning to Euro/New Currency

9/24/01: Financial Applications Upgrade

8/27/01: New Shuttle Agreement to Washington and New York with US Airways

8/16/01: PCard Expiration Dates/New Cards

7/27/01: Bug Alert in General Ledger; Harvard Travel Center News

7/2/01: Harvard Travel Center Fee Increase

6/27/01: AY01 Year-end Schedule Reminder; Web Voucher Reimbursements; Harvard Travel Center News

6/1/01: Direct Deposit Feature in Web Voucher System

5/24/01: STAR System Close Schedule

5/18/01: AY01 Year-end Close Schedule

5/4/01: Chart of Accounts Training Class; STAR System Shut-down

4/27/01: Expenses Reimbursable by Outside Organization Policy; Increase in New York Shuttle Fee Increase

4/13/01: Web Voucher Reimbursement Go-live Date

3/27/01: Web Voucher Reimbursement Training and Go-live Date

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