Please note that full text versions of policies and cost accounting information is only accessible through Harvard Medical School's Intranet eCommons website at: http://ecommons.med.harvard.edu/

Cost Transfer Policies and Procedures
A cost transfer moves a charge that had previously been recorded in one account to a federally funded sponsored account. For example, you might want to transfer preaward costs from a departmental holding account, correct a clerical error, or allocate shared services or service center charges, etc.

To comply with the requirements of the Office of Management and Budget's Circular A-21, the National Institutes of Health (Harvard's largest source of federal research funding), and the other federal sponsors, Harvard University has established detailed policies and procedures for the processing of cost transfers. This document contains the following information:

  • Making a cost transfer within 90 days of the original charge
  • Making a cost transfer after 90 days of the original charge
  • Cost transfers that require only a journal entry with an explanation in the journal field
  • Roles and responsibilities
  • Using the Cost Transfer Explanation and Justification Form

The full text version of this policy (which became effective January 2, 2002) from the VPF website at: http://vpf-web.harvard.edu/training/enews/pdf/112601_costtransfer.pdf. Please contact Michael Laskofski at 617-384-7422 for questions
about the policy.

 

Cost Transfer Form
The Cost Transfer Form can be obtained from the Office for Sponsored Research (OSR) website at: http://able.harvard.edu/forms/cost_transfer_explain.doc

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Harvard Medical School. Last Updated: Aug 2004. Send feedback to: foa@hms.harvard.edu