Please
note that full text versions of policies and cost accounting information
is only accessible through Harvard Medical School's Intranet eCommons
website at: http://ecommons.med.harvard.edu/
Salary
and Effort Certification
Each
year, the University is required by federal regulations to certify
all salaries and wages charged to federal projects. Federal regulations
also require the collection of data relating to the effort (activities)
of faculty as a basis for the recovery of facilities and administrative
costs (indirect costs). The chart below explains the monthly and
yearly effort process:
|
DETAILS
|
MONTHLY
|
YEARLY
|
| Purpose |
To
cerify all NON-FACULTY direct salary charges on federal sponosred
projects.
Includes Object Codes: 6050, 6070, 6140, 6150 |
To
certify all FACULTY direct salary and effort on sponsored
projects.
Includes
Object Codes: 6010, 6020, 6030, 6040
|
| Frequency |
Every
month after the closing of the General Ledger |
Every
year after the closing of the General Ledger |
| Responsiblity |
The
Department (ORG) is responsible for running the report in
either AWS2 or HUDINI and having the forms signed monthly.
Forms
are submitted to FOA/Cost Analysis Group on a monthly basis.
|
The
University or TUB is responsible for running and distributing
the forms. The Department (ORG) is responsible for completing
the forms and returning them to FOA. |
| How
to Get Help |
For
questions on how to run the monthly report refer to the ABLE
web site.
For questions regarding the content of the reports, please contact
Sarah Axelrod, Manager of Cost Analysist at 617-432-3284 or
via email at: sarah_axelrod@hms.harvard.edu |
Monthly
Salary Certification Reporting: Non-faculty
Download the full
version of this policy from the eCommons website
As the recipient of substantial federal funding in support of our
teaching and research missions, Harvard is required to comply with
numerous federal regulations concerning the proper stewardship of
these resources. Office of Management and Budget Circular A-21,
Cost Principles for Educational Institutions, Section J.8.c requires
Harvard to certify monthly that the effort and salary charges for
every non-faculty / non-Principal Investigator are appropriate or
to take measures to correct any inappropriate charges. Harvard Faculty
of Medicine policy is that these reviews and certifications must
be made monthly within a month's time.
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Annual
Effort Reporting: Faculty
Download the full
version of these procedures from the eCommons website
Each
year, the University is required by federal regulations to certify
all salaries and wages charged to federal projects. Similarly, federal
regulations require the collection of data relating to the activities
of faculty and staff as a basis for the recovery of facilities and
administrative costs (indirect costs). The monthly certifications
satisfy the non-faculty (including research fellows and post-docs)
portion of the requirements, however, the "Harvard University
Faculty Salary and Effort Certification" form, must be completed
to satisfy the faculty portion of both requirements.
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|
