Quick Link to FAD E-News


Finance Office Bulletin 2/27/03

1. HDW Unavailable Weekend of 3/1/03
 The Harvard University data warehouse systems will be unavailable the weekend of March 1st to accommodate a scheduled FINDINI release.

Downtime starts at 6:00am on Saturday, March 1st and continues until 6:00am on Tuesday, March 4th. Data on March 4th will be current with the close of business on Monday, March 3rd. Systems include AWS2, HUDINI, FINSTAR and ad hoc reporting.

All reports scheduled for over the weekend and for Monday, March 3rd will be run and available on Tuesday, March 4th.

If you have any questions or concerns, please contact the UIS Help Desk at 496-2001.

Back to Top

 

2. Updated Writeable Version of Universal Expense From Now Available
The updated writeable version of the Universal Expense Form is now available on the Travel Office website:

http://WWW.TRAVEL.HARVARD.EDU/office/HTOforms.html

The form will eventually be posted to the Forms section of the ABLE website.

Back to Top

 

2. Electronic Receipts as Documentation for Reimbursement
The Travel Office has just released the electronic receipt requirements for reimbursements.

Support documentation for one line booking must be a receipt and not a confirmation or reservation. Detailed below are the minimum requirements for an electronic receipt to be acceptable as proof of purchase:

E-TICKETS:

  • Passenger name
  • Issue date
  • Ticknet number or other**proof of payment
  • Total payment
  • Itinerary or routing
  • Payment type

    **A ticket number on the receipt indicates that a ticket has been purchased.

    Note: Class of service is not required, but may be required in the case where a ticket is very expensive for the corresponding itinerary. First class is not an allowable expense.

HOTELS:

  • Name and address of hotel
  • Guest name
  • Number of guests
  • Check in and out dates
  • Number of rooms
  • Number of nights
  • Price per night
  • Total payment
  • Proof of payment (credit card statement, receipt or cancelled check)
  • Date purchased

REGISTRATIONS:

  • Name of attendee
  • Name of conference
  • Amount paid
  • Dates
  • Proof of payment (credit card statement, receipt or cancelled check)

OTHER MISCELLANEOUS NON-TRAVEL PURCHASES:

  • Name and address of vendor
  • Date purchased
  • Itemization
  • Amount paid
  • Proof of payment (credit card statement, receipt or cancelled check)

    Note: credit card statements or record of charge slips accompanying the monthly billing statement are not acceptable in lieu of receipt.


Back to Top

 
 



Harvard Medical School. Last Updated: February 2003. Send feedback to: foa@hms.harvard.edu