All created/submitted web vouchers must be approved by the close of business before the upgrade. Any web vouchers not approved will not be converted, and will have to be recreated after the upgrade.

The Harvard Data Warehouse (HDW) and its related reporting systems will be available the week of Thanksgiving through Monday, December 2, with data as of November 22. All scheduled reports and request sets will be copied into the new Oracle 11i data warehouse and will not be lost. However, in preparation for the upgrade, all completed reports stored in the report status areas of AWS2 and HUDINI will be purged on November 23. Please print or save any reports you need to keep by 5PM on November 22.

November 22 is also the last day that many central financial processing services will be available prior to the outage. Accounts Payable, Accounts Receivable, General Accounting, Applications Administration, and Travel and Reimbursement services (including
Web Voucher Travel Authorization forms) will be suspended during the three business days before Thanksgiving. Please note that both AP Customer Service and Vendor hotlines will be unavailable during the Thanksgiving week outage.

Any stop payment request received by Cash Management by 10AM will be placed and a new check will be issued prior to shut down of AP. Any stop payment request received between 10AM
on November 22 through 5PM on November 27 will be placed at the bank but a check will not be reissued until December 2. In the event of an emergency please contact Michelle Sazo at 495-1647 for University policy on processing a manual emergency check.

All wire transfer requests must be submitted to Cash Management by 10AM. Please note that the associated web voucher must be approved in the system and all paperwork submitted to Cash Management prior to the 10AM deadline.

At 6PM, the General Ledger, Accounts Payable, Accounts Receivable, Applications Administration, Web Voucher, Budget Tool, PCard, CoA Web Maintenance Application, Bottomline, and Windstar systems come down. Cut off for ADI journal processing also occurs at 6PM.

Financial systems remain unavailable.

HDW and related reporting systems are available with data last refreshed as of close of business on November 22.

Wire transfers are unavailable and there will be no foreign drafts issued. In the event of an emergency please contact Cheryl Margey at 495-5471.

All credit vouchers received daily between November 22 and 12 noon on November 27 will be deposited daily to the bank, processed in AR, and posted to the GL for November. This is necessary to allow the staff in Cash Receipts adequate time to enter the credit vouchers in the AR systems.

All Mass Taxable Sales deposits should be deposited daily at the bank and delivered to Cash Management. All deposits received in Cash Management by 5PM on November 27 will be posted to the GL for November.

Requesting emergency checks to vendors is strongly discouraged. According to University policy, this service is limited to student emergencies, mortgage checks, and gold purchases. However, emergency checks can be processed manually during the business days of November 25-27 if authorized by the local unit Financial Dean or equivalent (on letterhead, with coding, authorizing signature, and original invoice provided) and delivered to the Director of Procurement for approval. You will be required to prepare a web voucher when the system comes back up on Monday, December 2.

All emergency check requests for student refunds or stipends must be made through the Students Receivable Office (SRO) by calling Mark Ford at 495-5693 or 495-2739. Once approved by SRO, emergency checks can be processed manually during the business days of November 25-27 if authorized by the local unit Financial Dean or equivalent.

HDW and related reporting systems are available with data last refreshed as of close of business on November 22.

HDW and related reporting systems will be available with data as of November 22.

The HDW will be upgraded from version 11.0.3 to 11i overnight.

HDW and related reporting systems will be unavailable, giving the HDW team time to identify and resolve any problems resulting from the upgrade.

Feeds entered by 5PM on Thursday, December 5 that have Nov-02 indicated as the period will be processed in the month of November.

Manual journal vouchers entered into the system by 8AM on Monday, December 9 will be processed in the month of November.

Reports or request sets run on or before this date will reflect October as the last closed month, not November.