1. Web Voucher Travel Authorization Process
An exciting new way to pay for airline tickets is currently being piloted at several schools around the University. It's called Web Voucher TAF and it will be made available to the entire University on May 28, 2002.

Please note that the new Web Voucher TAF process will replace the existing paper TAF process and that the Harvard Travel Center will no longer accept paper TAFs as of July 1, 2002.

Many travelers and travel arrangers currently use the Travel Authorization Form (TAF) as a way of having airline tickets billed directly to their department. This is a valuable process because it provides departments with an alternative to credit cards when paying for air travel. While the paper TAF process is an extremely convenient option, there are a few drawbacks:

• the billing cycle takes 6-8 weeks, causing charges on detail listing reports to appear late;
• there is less secure financial control as signatures must be manually validated; and
• the reconciliation process is labor intensive.

The new and improved electronic TAF process allows orders for airline tickets to be placed through the Web Voucher system. Once a Web Voucher TAF is approved, the system will send a message to the Harvard Travel Center, authorizing them to issue the ticket, and the charge will appear on the detail listing in two weeks. Feedback from the pilot users has been extremely positive.

The HMS brown bag workshop to explain the process in more detail will be held on May 21st at 9:45AM in MEC-250. Please RSVP or direct questions to Donna Cantillo at 617-432-3620.

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