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ADAPT Bulletin 3/27/01
Announcement from HMS Finance Office:
This notification is to remind you that registration is now
open for training users on how to process reimbursements in
the new revamped Web Voucher system (replacing STAR). This not
only includes reimbursements for employees but also those individuals
who were previously paid on NERF forms. The University has created
a Universal Form which enables you to process both employees
and non-employees on the same form! You will be able to request
and settle out-of-pocket expenses, direct payments to American
Express, and process advances. This training will support STAR
proxies, approvers, and current Web Voucher users.
Training
will begin on Monday, April 2, and seats are still available
for the following two kinds of training classes:
1. Using
Web Voucher for Reimbursements: A briefing for Current Users.
This is a 90-minute course for experienced Web Voucher Users
and STAR approvers. The course covers: key tasks in the new
system;the redesigned business process; differences between
the Create Reimbursement and Create Web Voucher options; how
to create a vendor; special handling of American Express payment,
credits, travel advances; and a review of the petty cash and
multiple invoice process.
2.
Processing Vendor Payments and Reimbursements Using Web Voucher.
This is a half day (4 hour) course for STAR proxies with no
prior Web Voucher experience and new hires who must learn to
process both vendor payments and reimbursements. The course
covers: when to use the vendor payment, reimbursement, P-card
and extra compensation payment; creating vendor payments, American
express payments, and reimbursements in Web Voucher; key policies;
how to create a new vendor or reimbursee; special processes
such as multiple vendor invoices, petty cash, travel advances,
credit memos, and American Express credits; and how to use the
system to research payment status and history.
Complete
course descriptions and prerequisites can be found on the January
26th issue of FAD e-News.
To register for classes, please e-mail Donna_Cantillo@hms.harvard.edu.
Include the following information:
Name
Department
Harvard University ID
E-mail address
Course title
Course date
Classes
will start promptly at the listed times, so please arrive on
time as there is a lot of information to cover.
If you have
any questions regarding the roll out of the new revamped Web
Voucher system, please contact Sharon Reine at 617-432-4401.
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