HMS FOA Who to Call

HARVARD MEDICAL SCHOOL

FINANCIAL OPERATIONS & ANALYSIS

IF YOU HAVE QUESTIONS ON:

THEN:

HOW TO USE THE APPLICATIONS

AWS, HUDINI

Budget Tool

General Ledger

P-Card

Web Voucher & Reimbursement

Contact your FOA rep. Click here for the FOA rep list.

Contact Donna Cantillo @ 617-432-6320.

Contact your FOA rep. Click here for the FOA rep list.

POLICES & PROCEDURES
ACCOUNTING/PURCHASING POLICIES Authorized Signer Questions Cross Validation Rules Paying Invoices P-Card Web Voucher & Reimbursement	Contact your FOA rep. Click here for the FOA rep list. Refer to COA Validator to see if account string is valid. Contact your FOA rep. Click here for the FOA rep list. Contact Donna Cantillo @ 617-432-6320. Contact Sharon Reine @ 617-432-4401.
AFFILIATE PROCEDURES & POLICIES	Contact Donna Cantillo @ 617-432-6320.
BUDGET POLICIES & PROCEDURES	Contact Vivian Benton @ 617-432-3090.
GENERAL LEDGER POLICIES & PROCEDURES	GL policies contact Mike Harty @ 617-432-3289. GL procedures (how to enter a journal in the GL system), please refer to the Finance Office document "Submitting Journals to FOA" available on eCommons.
REPORTING POLICIES	QUAD PLEASE CONTACT: Vivian Benton @ 617-432-3090. OFF-QUAD PLEASE CONTACT: FOA rep.
CHART OF ACCOUNTS POLICIES	Check your training materials, or ABLE at http://able.harvard.edu. Check the Chart of Accounts Validation Inquiry System at http://adapts4.harvard.edu:8000/pls/finprod/hugl_coa_webval.main_page Check the FOA web site section of eCommons for chart values Call your FOA/SPA rep. Click here for the FOA rep list. Click here for the SPA rep list.
SPONSORED ACCOUNTS POLICIES & SPONSORED CHART VALUES	Contact your SPA rep. Click here for the SPA rep list.
TRAVEL & REIMBURSEMENT POLICIES	Contact Sharon Reine @ 617-432-4401.

TRAINING

BUDGET TOOL

P-CARD

AWS/HUDINI, GENERAL LEDGER, WEB VOUCHER & REIMBURSEMENT SYSTEMS

Contact the HMS Sponsored Programs Administration Office.

Contact Donna Cantillo @ 617-432-6320 for training dates.

Complete training request form and return to David Smallwood, Gordon Hall, Room 407. Fax number is 617-432-2384. Contact phone number is 617-432-0537.

USER SET-UP OR ACCESS MODIFICATIONS

ACCESS

Do you need to be set-up with access to the financial systems?

QUAD: Complete security access form and return to David Smallwood, Gordon Hall, Room 407. Fax number is 617-432-2384. Contact phone nubmer is 617-432-0537.

AFFILIATE & OFF-QUAD: Contact Donna Cantillo @ 617-432-6320 or via email at: donna_cantillo@hms.harvard.edu

CHART VALUES

Do you need a new non-sponsored chart value?

Do you need a new sponsored chart value?

Refer to the FOA web site section of eCommons on "Requesting Chart of Account Values".

Contact Aphi Daigler in the Office of Sponsored Programs Administration @ 617-432-4221.

DESKTOP

Do you have questions regarding the desktop (correct version of Netscape, memory or network issues)?

Call HMS Desktop Support @ 617-432-2000.

ORACLE

Do you need your password reset?

Call ADAPT Help Desk @ 617-496-2001.

P-CARD

Do you need a new P-card?

Download the PCard application form. Complete application, and forward to Donna Cantillo, Gordon Hall, Room 407.

VENDOR

Do you need to set-up a new vendor?

Call the Vendor Hotline @ 617-495-2000.

ABLE	Cash Management	Chart of Accounts Validator	eCommons
Financial Applications	Financial Systems Training	Policies (University)	Office for Sponsored Research
Records Management	Risk Management & Audit Services	Sponsored Programs Administration	Travel Office

Harvard Medical School. Last Updated: Aug 2004. Send feedback to: foa@hms.harvard.edu