Financial Systems Access Grid

Harvard Medical School: Office of Financial Operations & Analysis

Financial Systems Access Guide

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SYSTEM ACCESS GUIDE		User/Employee Type1
SYSTEM ACCESS GUIDE		HARVARD (including LHT)	TEMPORARY HARVARD (formerly "Casuals")	AFFILIATED HOSPITAL	CONSULTANT/ AGENCY
ACTIVITY TYPE	APPLICATION RESPONSIBLITIES	HMS POLICY Allow Access?	HMS POLICY Allow Access?	HMS POLICY Allow Access?	HMS POLICY Allow Access?
RECEIVE $$	AR - Invoicing	Y	Y	Y2	Y
RECEIVE $$	AR- Collections	Y	N	Y2	N
BUDGET $$	Budget Tool	Y	Y	Y2	Y
BUDGET $$	GL Journal Feeds	Y	N	N	N
SPEND $$	WVoucher / WebEx Preparer	Y	Y	Y2	N
	WVoucher / WebEx Approver	Y	N	Y2	N
	AMEX Card Holder	Y	N	N	N
	PCard Holder	Y	N	N3	N
	AR Feeds	Y	N	N	N
MOVE $$	PCard Settlement	Y	N	Y2	N
	GL Manual Journals	Y	Y	N	N3
	GL Journal Feeds (including ADI)	Y	N	N	N
REPORT $$	IU (AWS1)	Y	Y	Y2	Y
	Ad Hoc	Y	Y	Y2	Y
	HUDINI/AWS2	Y	Y	Y2	Y
	HUDINI/AWS2 for AR Reports	Y	Y	Y2	Y

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1 As defined in HU Policy Paper "Access to Harvard's Financial Systems"
2 Special Affiliate Agreement authorized through the Office of Financial Operations & Analysis. Contact: donna_cantillo@hms.harvard.edu
3 Exceptional circumstances. Contact: david_smallwood@hms.harvard.edu

ABLE	Cash Management	Chart of Accounts Validator	eCommons
Financial Applications	Financial Systems Training	Policies (University)	Office for Sponsored Research
Records Management	Risk Management & Audit Services	Sponsored Programs Administration	Travel Office

Harvard Medical School. Last Updated: April 2004. Send feedback to: foa@hms.harvard.edu